Privacy policy

Last updated: 27 April 2026

Life Admin is built on a simple privacy promise: your obligations live on your device. We collect the minimum needed to run the app, and we never sell or share data. This page explains what that means in detail.

Who we are

Life Admin (the "App") is operated by the developer of trylifeadmin.com, based in Ireland. For privacy enquiries email [email protected]. We act as data controller for the limited personal data described below.

What we collect

The App stores most data on your device, never on our servers. Specifically:

1. Stays on your device only

The list of obligations you've captured (titles, dates, amounts, notes)
Any photos you scan with the document scanner — original images never leave the phone
Voice transcripts from the in-app dictation
Local notification schedules
Your "Help us verify" feedback (until you choose to send it)

2. Sent to our servers (api.trylifeadmin.com)

An iCloud user-record-id — opaque identifier from Apple's CloudKit. Used to recognise you across devices. We never see your name, email or Apple ID.
Your device identifier (Apple's IDFV) — used for telemetry and to know if you have one device or several.
Country code — so we send you the right country playbook (e.g. RO vs. GB).
The recognized text from a document scan (NOT the image). If you scan a renewal letter we extract the text on-device with Vision and send only that text to the AI for parsing.
The obligation titles you have, when running Life Scan (Pro), so the AI can dedupe and avoid suggesting things you already track.
App version + platform for diagnostics.
StoreKit 2 receipt data when you buy a subscription, so we can activate your Pro entitlement.

3. We do NOT collect

Your name, email, phone number, or any account credentials (the App has no signup form).
Your device contacts, calendar, photos library, or location.
Analytics about which screens you tap or how long you use the app.
Crash reports tied to identity — Apple's standard diagnostic reporting (which you can opt out of in iOS Settings) is the only crash channel.

Why we collect what we collect (lawful basis under GDPR)

iCloud-record-id + device-id: contract necessity (Art. 6(1)(b)) — required to run the AI service you signed up for.
Country code: contract necessity — without it the AI returns wrong jurisdictional content.
Document text + obligation titles: contract necessity — that's the input the AI parses.
StoreKit receipts: contract necessity — required to activate your purchase.

How long we keep data

On your device: until you delete the App. Uninstalling deletes everything stored locally.
On our servers: the user record persists until you ask us to delete it. AI request/response cache rows are kept for up to 30 days for cost optimisation, then purged.
StoreKit receipts: kept for the lifetime of your subscription plus 7 years for tax compliance.

Third parties

We use a small number of subprocessors — each one handles only the strictly-necessary data for its role:

Anthropic PBC (USA / EU) — receives the text content of your AI requests (the recognized document text or your typed input plus your country code) so the Claude model can return parsed obligations. Anthropic's data-processing terms apply.
Apple Inc. (USA / Ireland) — handles your subscription via StoreKit 2 and notifies us of subscription state changes via App Store Server Notifications V2. We see your original_transaction_id, never your Apple ID email.
DigitalOcean (Frankfurt region) — hosts our API server and database.

Your rights (GDPR Articles 15-22)

You have the right to:

Access the personal data we hold about you
Correct any inaccurate data
Delete your account and data ("right to be forgotten")
Port your data to a different service in a structured format
Object to processing
Lodge a complaint with the Irish Data Protection Commission (dataprotection.ie) or your local supervisory authority

To exercise any of these rights, email [email protected]. We respond within 30 days.

Children's data

Life Admin is not directed at children under 16 and we don't knowingly collect data from them. If a parent uses the App to track family obligations (e.g. a child's passport renewal), the data goes through the same minimal pipeline described above — no separate child profile, no additional collection.

Changes to this policy

We'll update the date at the top when we make changes. Material changes (new categories of data, new subprocessors) will be communicated in-app before they take effect, and via push notification if you've opted into notifications.

Contact

Email: [email protected]
For data deletion requests specifically: [email protected]

This document is a plain-language privacy policy. It is not legal advice and may be updated as the App evolves. Material changes will be flagged to you in the App.